UBSL ERP
Privacy policy
Who we are
UBSL ERP is the internal work system of Unique Business Systems Ltd (UBSL), Dhaka, Bangladesh. The phone app is published by Hamza Bin Hakim on behalf of UBSL. It is only for UBSL employees: accounts are created by UBSL's HR team, and nobody can sign up from the app.
What we collect
- Account details — your name, work email, role, department and the employee record HR links to your login.
- Work records — attendance check-in and check-out times, daily plans and reports, tasks, approvals, customer calls and visits, notes and chat messages you write in the system.
- Location — when you check in or out, start or end a customer visit, or arrive at a job site, the app records your phone's location at that moment. While you are on duty (checked in or on a field job, inside work hours) the app can also share your location about every 45 minutes, including when the phone is locked, so your team can coordinate field work. It stops automatically when you check out, outside work hours, on days off and on leave. Android shows a permanent notification while this is running. You can turn location off in your phone's settings at any time; attendance and visits then need a reason instead.
- Photos and files — only the ones you choose to attach (for example cash-proof photos, job photos or documents).
- Device details — a random install ID (so each person's account is tied to their own phone), the app version, the phone platform, and a notification token so we can send you work notifications.
How we use it
Only to run UBSL's work: attendance and payroll, planning and reporting, customer service and sales follow-up, safety and coordination of field staff, and security of the system (sign-in records and audit logs). We do not sell data, show ads, or use it for advertising or tracking across other apps and websites.
Who can see it
You, your managers, HR and UBSL's management, according to their role in the system. Data is stored on UBSL's own server. Push notifications are delivered through Google Firebase Cloud Messaging and Apple Push Notification service, which receive only the notification text and a device token. We share data with authorities only when Bangladesh law requires it.
How long we keep it
Work records are kept while you work at UBSL and afterwards for as long as Bangladesh labour, tax and accounting law requires. Location points from on-duty sharing are kept for 90 days unless they are part of an attendance or visit record.
Your choices and rights
- See and correct your own records in the app, or ask HR.
- Switch off location, camera or notification permission in your phone's settings.
- Sign out and remove the app at any time; HR can also remove a lost phone from your account.
- Ask for your account and personal data to be deleted — see account deletion.
Children
The app is for UBSL employees only and is not directed at children.
Contact
Questions about this policy or your data: hamzabinhakimusa@gmail.com, or UBSL HR.